Food sign-up sheet for school and nursery parties
At a nursery summer party, a school fair or a bake sale, the buffet depends on many families contributing. For the parents' association or PTA this is often the biggest job: notes on the classroom door, messages in several parent groups and in the end twelve cakes and no salad.
How to plan the buffet
Split the buffet into cakes, savoury food and drinks and decide how much you need of each. Volunteer shifts fit on the list too: setting up, shifts at the cake stall and clearing up can be signed up for just like food. Ask in the description for a note with the ingredients or allergens next to each dish.
As a rough guide, a tray bake gives about 20 pieces and a round cake about 12. Not all guests eat at the same time – still, give popular items a larger amount, as the list shows how much is still open. For the notice board at school or nursery you can print a flyer with a QR code.
How BringABottle helps
Use the example list or start with an empty one, adjust the items and send the link to your WhatsApp group or by email. Your guests enter their name and tick what they will bring – no sign-up and no app. You can see at any time what is still missing and change the list later.
Example list for a party with about 100 guests
- Cake 10×
- Muffins (pack of 12) 4×
- Waffle batter (for about 20 waffles) 3×
- Pasta salad (bowl) 4×
- Potato salad (bowl) 3×
- Finger food (platter) 4×
- Fruit platter 4×
- Veggie sticks with dip 3×
- Water (case) 3×
- Juice (case) 3×
- Coffee (flask) 4×
- Help with setting up 4×
- Shift at the cake stall (1 hour) 6×
- Help with clearing up 4×
You can still change the title, description, items and amounts before creating the list.
More occasions: BirthdayChristmas party